Type of library card	Issued to	Issued by	Forms
Staff Card	HKU Full-time Staff	Human Resource Section, Registry
Student Card	HKU Students	Academic Services, Registry
Facilities Access Card	HKU Part-time / Visiting / Honorary Staff HKU Honorary / Adjunct / Visiting Appointees HKU Emeritus Professors, Retired Staff HKU Staff Spouses or Dependent children HKU SPACE Part-time tutors and students HKU Graduates Circle of Friends External users	Enquiries Counter, Main Library	Circle of Friends: Online Form HKU Graduate: Online Form HKU SPACE Student: Online Form HKU SPACE Staff: Online Form HKU Staff Spouse or Dependent Children: Online Form
JULAC Card	HKU Staff and Students	Enquiries Counter, Main Library	Online Form

 

 

 

 

 

Enquiries Counter

The Enquiries Counter is located on the 2/F of the Main Library New Wing and the registration service is available until 30 minutes prior to closing. The Enquiries Counter handles the following library card applications: 

HKU Staff and Students

• JULAC card
• HKU Part-time / Visiting / Honorary Staff
• Temporary extension of library access
• HKU Staff Spouse or Dependent Children
• HKU Honorary / Adjunct / Visiting Appointees
• HKU Emeritus Professors
• HKU Retired Staff
• HKU Retired Staff Spouse
• Reader's cards to access certain non-UGC-funded libraries
• Refund of library deposit

HKU SPACE Staff and Students

• HKU SPACE Part-time Staff
• HKU SPACE Part-time Students

HKU Graduates and Public / Visitors

• HKU Graduates
• Circle of Friends
• Scholars and full-time degree students of overseas universities
• Visiting scholars and external borrowers (referral from HKU departments / academic units)
• Refund of library deposit

Please contact the Lending Services and Learning Environments Division at 3917-5945 or libcir@hku.hk for more information.

 

The JULAC card allows access to all UGC-funded libraries' resource and borrowing privileges for HKU Teaching, Research staff (including Research Assistants and Demonstrators), Professional & Senior Administrative staff and HKU postgraduate students. HKU undergraduate students are eligible to apply for reader's access.

UGC-funded libraries may implement blackout periods to all JULAC Library Card holders according to the needs of their own users. Please check the webpages or directly with the libraries concerned for details of the blackout periods.  

 

HKU Part-time / Visiting / Honorary Staff who receive an employee ID (known as staff number) can have access to e-library. After the HKU Staff Portal is synchronized to the library systems in 2 working days, you will be able to login.

If you require physical access, please apply for a facilities access card issued by the Main Library. The card will be valid for the duration of your contract. 

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • Appointment Letter issued by the Human Resources Section, Registry
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Patrons with expired/invalid HKU staff or student Portal accounts are invited to consider one of the following options should you require extension of access to library services and facilities: 

Category	Application fee	Library privilege
Borrower	$100 Library fee + $50	24 Books + 6 AV items	Remote access to HKU e-resources
Reader For extension period > 3 months	$50	On-site reading	On-site access to e-resources
Temporary visitor pass For extension period < 3 months	Free of charge	On-site reading	On-site access to e-resources

Note:

(i) One-off charge for each extension

(ii) Extension period will be based on the date indicated on the letter from your Faculty or Academic Unit

(iii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/. 

 

• Please bring along the following documents for application in person:
  • A referral letter issued by your Faculty/Academic Unit with justification for extension
    

    Student: Study extension (e.g. thesis revision/oral defense)

    Staff: Pending appointment

  • HKID card or Passport
  • Your existing staff card or student card
• Application fee
  • HK$150 for Borrower ($100 Library fee + $50 University-levied smart card fee)
  • HK$50 for Reader
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Prerequisite for access to e-library:

Honorary/ Adjunct / Visiting Appointees who receive a Honorary ID can have access to e-library. Please apply for a Departmental Portal via your departmental administrator via ITS, 3 working days are required to process the account creation.

After the Departmental Portal is synchronized to the library systems in 2 working days, you will be able to login.

Note:

(i) Owing to the limitations in the interlibrary borrowing agreements with other institutions, HKALL/ILL services and JULAC card are restricted to current HKU staff and students.

If you require physical access, please apply for a facilities access card issued by the Main Library. The card will be valid for the duration of your contract.

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • Appointment Letter issued by the Faculties (or equivalent)
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Emeritus Professors at the University of Hong Kong may apply for a borrower's card from the University Libraries. Card holders are entitled to enjoy the same set of privileges of all retired TOS 1 staff, remote access to HKU e-resources and the use of library facilities.

Category	Validity	Library privilege
Emeritus Professor	5 years*	400 Books + 6 AV items	Remote access to HKU e-resources

* The privileges are renewable upon confirmation of valid contact details on or before the date of expiry 

Note:

(i) Owing to the limitations in the interlibrary borrowing agreements with other institutions, HKALL/ILL services and JULAC card are restricted to current HKU staff and students.

 

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • Facilities Access Card (if any)
• Application fee
  • Library deposit and the university-levied smart card fee are not required.
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

 

Eligible HKU SPACE Adjunct Lecturers, Adjunct Associate Professors or Part-time Tutors will be issued one-year Borrower's Card as indicated on the library card application letters and it will be valid for the duration of your contract. Application can be made online or at Enquiries Counter on the 2/F of the Main Library (New Wing). 

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • A notification letter for library access from HKU SPACE Registry
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Eligible HKU SPACE Part-time students will receive a library card application letter from your program office. Type of access (Borrower’s or Reader’s cards) and card validity will vary depending on programs or courses. If you wish to upgrade your membership, please contact your program coordinator before submitting the application. Application can be made online or at Enquiries Counter on the 2/F of the Main Library (New Wing). 

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph 
  • A notification letter on library card application
  • Facilities Access Card (if any)
• Application fee
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

HKU Graduates may either apply for (i) Circle of Friends (Platinum), (ii) Borrower or (iii) Reader with different library privileges: 

Category	Application fee	Validity	Library privilege
Circle of Friends (Platinum)	$550 (Annual fee)	1 year	48 Books + 6 AV items	Remote access to selected e-resources (Alumni e-Library)
Borrower	Deposit HK$1000 (Refundable) + $50	5 years *	12 Books + 6 AV items	On-site access to e-resources
	BEA HKU Graduate Credit Card + $50	Same as the expiry date of the Credit Card
Reader	$100	5 years *	On-site reading	On-site access to e-resources

* The privileges are renewable upon confirmation of valid contact details on or before the date of expiry 

Note:

(i) The regular Graduate Borrower’s card and Graduate Reader’s card do not carry remote access privileges to electronic resources. Please consider joining HKUL Circle of Friends for remote access to SELECTED electronic resources. Access to these resources may also be changed by the vendors or HKUL without prior notice.
 

(ii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/. 

 

• Circle of Friends Platinum Card

Card holders can enjoy remote access to selected e-resources available at Electronic Resources Alumni e-Library with borrowing privileges. Application can be made online or at Enquiries Counter on the 2/F of the Main Library (New Wing). For more membership information, please refer to Circle of Friends or call 2859-8903.

• Please bring along the following documents for application in person:
  
  • HKID card or Passport
  • A passport size photograph
  • A proof of graduation (e.g. certificate of graduation, transcript, testimonial)
  • A cheque or credit card for payment
• Application fee
  
  • HK$550 for annual fee
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

• Graduate Borrower's Card

Card Holders will be entitled to borrowing privileges of up to 12 books and 6 audio-visual items at any time. Application for the Graduate Borrower's Card can be made online or at Enquiries Counter on the 2/F of the Main Library (New Wing) with a refundable deposit of $1,000. This deposit can be waived if you hold a HKU Graduate Credit Card issued by Bank of East Asia, and your Borrower's Card will be valid as long as the Credit Card remains so. For more information, please send email to libcir@hku.hk or call 3917-5945.

• Please bring along the following documents for application in person:
  
  • HKID card or Passport
  • A passport size photograph
  • A proof of graduation (e.g. certificate of graduation, transcript, testimonial)
  • ATM transaction advice / BEA HKU Graduate Credit Card (Please get payment instruction for library deposit from Enquiries Counter)
• Application fee
  
  • HK$50 for the University-levied smart card fee
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

• Graduate Reader's card

To get on-site access to library resources, graduates have to pay HK$50 for the University-levied smart card fee and a processing fee of HK$50. Application can be made online or at Enquiries Counter on the 2/F of the Main Library (New Wing). For more information, please send email to libcir@hku.hk or call 3917-5945.

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • A proof of graduation (e.g. certificate of graduation, transcript, testimonial)
• Application fee
  • HK$100 for the University-levied smart card fee & processing fee
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Members of the community are welcome to join the University of Hong Kong Circle of Friends which is a group of friends and book lovers who support the Libraries. To be part of the HKUL community, you may either apply for a (i) Platinum card (HKU/SPACE Graduate only), (ii) Gold card (Borrower) or (iii) Silver card (Reader) to enjoy the privilege of reading Electronic resources (Alumni e-library) or borrowing from our libraries and other benefits like electronic newsletter of the Libraries, invitation to talks, exhibitions and special events. Application can be made via online or at Enquiries Counter on the 2/F of the Main Library (New Wing). For more membership information, please refer to Circle of Friends or call 2859-8903.

• Please bring along the following documents for application in person:
  • HKID card or Passport for individual user
  • A passport size photograph for individual user
  • A proof of graduation (for graduates only)
  • A cheque or credit card for payment
  • Facilities Access Card (if any)
• Application fee
  • Membership categories in Circle of Friends:
    • HKU Graduate (Platinum) - $550
    • SPACE Graduate (Gold/Platinum) - $1,650 / $2,200
    • Centennial College Graduate (Gold) - $1,650
    • External Individual (Silver/Gold) - $1,650 / $3,300
    • Non-profit institution (Silver/Gold) - $1,650 / $3,300
    • Corporation (Gold) - $6,600
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Scholars and full-time students of overseas universities with a bona fide research need are in general given on-site access to the library without borrowing rights for a maximum of 3 consecutive months within one academic year. Access is granted for research requiring unique Library materials that are not available elsewhere. 

Please note that part-time students of overseas universities, as well as external students of distance learning programmes, are not eligible for this privilege. 

• Services available to visitors
  • On-site access to library collections and e-resources without borrowing privileges
  • Use of HKU free Wi-Fi
  • Access to printing, scanning and photocopying facilities
    • Library users can purchase or top up printing units at any Add Value Machines with an Octopus card in the Libraries. The cost is HK$3 for 10 units or HK$30 for 100 units.
    • All uPrint printing units are NOT refundable. Library users are advised to purchase the printing units as required (minimum HK$3/transaction).
• ​Before your visit
  • Overseas visitors who wish to apply for access should send an email to libcir@hku.hk in advance with the supporting documents and information:
    • A referral letter from your institution
    • List of HKU Library materials required (Check the availability of library materials at Find@HKUL)
    • Date and duration of visit
    • Staff or student identification
• How to register
  • ​Approved visitors should approach the Enquiries Counter at the 2/F entrance of Main Library and present the following documents for verification. 
    • HKID card or Passport
    • Staff or student identification
    • A referral letter from your institution

 

Users with genuine academic research needs and endorsement from HKU faculties or departments may apply for a borrower’s or reader’s card for entering the libraries.

• Visiting scholars (including holders of honorary appointments without staffing record)
• Occasional and Visiting students

 

External borrower’s or reader’s card is issued to visiting scholars or fellows who do not receive an employee ID (known as staff number) and are visiting from other academic institutions for the purpose of short-term instruction and research.

The Libraries offer free access without borrowing privileges for a visit of a maximum of three months. To grant a longer period of access, you are invited to consider the following service categories:

Category	Application fee	Library privilege
Borrower	Refundable Deposit HK$1000 + $50	12 Books + 6 AV items	Remote access to HKU e-resources
Reader	$50	On-site reading	On-site access to e-resources

Note:

(i) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/. 

 

Sponsoring or requesting HKU departments / academic units should provide a letter presenting the necessary information to obtain access. The letter must be written on departmental letterhead, contain an introduction for the visitor(s) and indicate the duration of access.

• Please bring along the following documents for application in person:
  • A referral letter issued by HKU departments or academic units
  • HKID card or Passport
  • A passport size photograph
  • A pay-in-receipt as proof of deposit (Please get payment instruction for library deposit from Enquiries Counter)
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

 

Students from abroad who are not regarded as formal students of the University of Hong Kong or take courses organized by HKU faculties or departments on a credit basis are classified as occasional students. Meanwhile, students from abroad who carry out internship or join summer programmes in HKU are classified as visiting students.

Occasional and visiting students are eligible to apply for temporary Borrower’s or reader’s cards with monthly standard fees. The Libraries offer free access without borrowing privileges for a visit of a maximum of three months. To grant a longer period of access, you are invited to consider the following service categories:

Category		Application fee	Library privilege
Occasional student Student from other universities enrolled in short-term programmes (or electives courses/credits) organized by HKU faculties/departments	Borrower (For a period up to 12 months)	$136 x no. of months + $50	24 Books + 6 AV items	Remote access to HKU e-resources
	Reader (For a period of 4 to 12 months)	$100 x no. of months + $50	On-site reading	On-site access to e-resources
Visiting students Student from other universities on internship/placement/ summer programmes in HKU departments/academic units	Borrower (For a period up to 12 months)	$184 x no. of months + $50	24 Books + 6 AV items	Remote access to selected e-resources
	Reader (For a period of 4 to 12 months)	$138 x no. of months + $50	On-site reading	On-site access to e-resources

Note:

(i) The monthly fee will be charging the whole period of access.

(ii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/. 

 

Requesting HKU departments or academic units should provide a letter in presenting the necessary information to obtain the access. The letter must be written on departmental letterhead, contain with introduction for student(s) and indicate the duration of access.

Apply by sending the supporting documents to libcir@hku.hk in advance. In general, the fee is paid by internal transfer to library account. A library charges letter will be prepared for the responsible staff once the library card(s) are picked up by the faculties or departments.  

•  Supporting documents for application:
  • A referral letter issued by HKU departments or academic units
  • HKID card or Passport
  • A passport size photograph
• Application fee
  • Monthly fee paid by HKU internal transfer (Please refer to the above table for details)
  • HK$50 for the University-levied smart card fee paid by HKU internal transfer
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Some library cards are issued with payment of a library deposit, which will be refunded to the library cardholder when he or she returns the library card to us. Please apply in person at the Enquiries Counter with the library card. The library deposit will only be refunded when all fines are cleared and all library materials returned.