HKU Part-time / Visiting / Honorary staff

HKU Staff Spouse or Dependent Children

HKU Graduates

HKU Emeritus Professors

HKU Retired Staff

HKU Retired Staff Spouse

Honorary / Adjunct / Visiting Appointees

Honorary/ Adjunct / Visiting Appointees who receive a Honorary ID are honorific in nature, you will be issued with a facilities access card by the Main Library. The card will be valid for the duration of your contract.

Prerequisite for library access:

Honorary/ Adjunct / Visiting Appointees will not have access to the HKU Staff Portal. Please apply for a Departmental Portal via your departmental administrator via ITS, a few working days are required to proceed the account creation.

After the departmental account is created, you can apply for library access and use it to login the library services.

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • Appointment Letter issued by the Faculties (or equivalent)
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

After implementation of the new integrated library system, the online requests and remote access of all HKU staff or students to our e-resources will be authenticated via the HKU Portal.  Patrons with expired/invalid staff or student accounts do not have valid HKU Portal accounts. These patrons are invited to consider one of the following options should they require extension of access to library services and facilities: 

Category	Application fee	Library privilege
Borrower	$100 Library fee + $50	24 Books + 6 AV items	Remote access to HKU e-resources
Reader For extension period > 3 months	$50	On-site reading	On-site access to e-resources
Temporary visitor pass For extension period < 3 months	Free of charge	On-site reading	On-site access to e-resources

Note:

(i) One-off charge for each extension

(ii) Extension period will be based on the date indicated on the letter from your Faculty or Academic Unit

(iii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/. 

 

• Please bring along the following documents for application in person:
  • A referral letter issued by your Faculty/Academic Unit with justification for extension
    

    Student: Study extension (e.g. thesis revision/oral defense)

    Staff: Pending appointment

  • HKID card or Passport
  • Your existing staff card or student card
• Application fee
  • HK$150 for Borrower ($100 Library fee + $50 University-levied smart card fee)
  • HK$50 for Reader
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

Users with genuine academic research needs and endorsement from HKU faculties or departments may apply for a borrower’s or reader’s card for entering the libraries.

• Visiting scholars (including holders of honorary appointments without staffing record)
• Occasional and Visiting students

 

External borrower’s or reader’s card is issued to visiting scholars or fellows who do not receive an employee ID (known as staff number) and are visiting from other academic institutions for the purpose of short-term instruction and research.

The Libraries offer free access without borrowing privileges for a visit of a maximum of three months. To grant a longer period of access, you are invited to consider the following service categories:

Category	Application fee	Library privilege
Borrower	Refundable Deposit HK$1000 + $50	12 Books + 6 AV items	Remote access to HKU e-resources
Reader	$50	On-site reading	On-site access to e-resources

Note:

(i) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/. 

 

Sponsoring or requesting HKU departments / academic units should provide a letter presenting the necessary information to obtain access. The letter must be written on departmental letterhead, contain an introduction for the visitor(s) and indicate the duration of access.

• Please bring along the following documents for application in person:
  • A referral letter issued by HKU departments or academic units
  • HKID card or Passport
  • A passport size photograph
  • A pay-in-receipt as proof of deposit (Please get payment instruction for library deposit from Enquiries Counter)
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

 

Students from abroad who are not regarded as formal students of the University of Hong Kong or take courses organized by HKU faculties or departments on a credit basis are classified as occasional students. Meanwhile, students from abroad who carry out internship or join summer programmes in HKU are classified as visiting students.

Occasional and visiting students are eligible to apply for temporary Borrower’s or reader’s cards with monthly standard fees. The Libraries offer free access without borrowing privileges for a visit of a maximum of three months. To grant a longer period of access, you are invited to consider the following service categories:

Category		Application fee	Library privilege
Occasional student Student from other universities enrolled in short-term programmes (or electives courses/credits) organized by HKU faculties/departments	Borrower (For a period up to 12 months)	$136 x no. of months + $50	24 Books + 6 AV items	Remote access to HKU e-resources
	Reader (For a period of 4 to 12 months)	$100 x no. of months + $50	On-site reading	On-site access to e-resources
Visiting students Student from other universities on internship/placement/ summer programmes in HKU departments/academic units	Borrower (For a period up to 12 months)	$184 x no. of months + $50	24 Books + 6 AV items	Remote access to selected e-resources
	Reader (For a period of 4 to 12 months)	$138 x no. of months + $50	On-site reading	On-site access to e-resources

Note:

(i) The monthly fee will be charging the whole period of access.

(ii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/. 

 

Requesting HKU departments or academic units should provide a letter in presenting the necessary information to obtain the access. The letter must be written on departmental letterhead, contain with introduction for student(s) and indicate the duration of access.

Apply by sending the supporting documents to the Lending Services Librarian at libcir@hku.hk in advance. In general, the fee is paid by internal transfer to library account. A library charges letter will be prepared for the responsible staff once the library card(s) are picked up by the faculties or departments.  

•  Supporting documents for application:
  • A referral letter issued by HKU departments or academic units
  • HKID card or Passport
  • A passport size photograph
• Application fee
  • Monthly fee paid by HKU internal transfer (Please refer to the above table for details)
  • HK$50 for the University-levied smart card fee paid by HKU internal transfer
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

 

Eligible HKU SPACE Adjunct Lecturers, Adjunct Associate Professors or Part-time Tutors will be issued one-year Borrower's Card as indicated on the library card application letters and it will be valid for the duration of your contract. Application can be made online or at Enquiries Counter on the 2/F of the Main Library (New Wing). 

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph
  • A notification letter for library access from HKU SPACE Registry
  • Facilities Access Card (if any)
• Application fee
  • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

 

Part-time students will be offered the Borrower’s or Reader’s cards as indicated on the library card application letters. Type of access and card validity will vary depending on programs or courses. If you wish to upgrade your membership, please contact your program coordinator before submitting the application. Application can be made online or at Enquiries Counter on the 2/F of the Main Library (New Wing). 

• Please bring along the following documents for application in person:
  • HKID card or Passport
  • A passport size photograph 
  • A notification letter on library card application
  • Facilities Access Card (if any)
• Application fee
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

 

Members of the community are welcome to join the University of Hong Kong Circle of Friends which is a group of friends and book lovers who support the Libraries. To be part of the HKUL community, you may either apply for a (i) Platinum card (HKU/SPACE Graduate only), (ii) Gold card (Borrower) or (iii) Silver card (Reader) to enjoy the privilege of reading Electronic resources (Alumni e-library) or borrowing from our libraries and other benefits like electronic newsletter of the Libraries, invitation to talks, exhibitions and special events. Application can be made via online or at Enquiries Counter on the 2/F of the Main Library (New Wing). For more membership information, please refer to Circle of Friends or call 2859-8903.

• Please bring along the following documents for application in person:
  • HKID card or Passport for individual user
  • A passport size photograph for individual user
  • A proof of graduation (for graduates only)
  • A cheque or credit card for payment
  • Facilities Access Card (if any)
• Application fee
  • Membership categories in Circle of Friends:
    • HKU Graduate (Platinum) - $550
    • SPACE Graduate (Gold/Platinum) - $1,650 / $2,200
    • Centennial College Graduate (Gold) - $1,650
    • External Individual (Silver/Gold) - $1,650 / $3,300
    • Non-profit institution (Silver/Gold) - $1,650 / $3,300
    • Corporation (Gold) - $6,600
  • Cost of replacement: A fee of $150 will be levied for the replacement of lost or damaged card.

 

The JULAC card allows access to all UGC-funded libraries' resource and borrowing privileges for HKU Teaching, Research staff (including Research Assistants and Demonstrators), Professional & Senior Administrative staff and HKU postgraduate students. HKU undergraduate students are eligible to apply for reader's access.

UGC-funded libraries may implement blackout periods to all JULAC Library Card holders according to the needs of their own users. Please check the webpages or directly with the libraries concerned for details of the blackout periods.