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Enquiries Counter

The Enquiries Counter is located on the 2/F of the Main Library New Wing and registration service is available until 30 minutes prior to closing. Find out more about the services available:

 

Library Card Applications

All users must bring their valid library cards to gain access to and use various services at the Main Library. Library cards come in the following forms:

Type of library card Issued to Issued by
Staff card HKU full-time staff  Human Resource Section,
Registry
Student card All HKU students Academic Services, Registry
Facilities access card
(Borrower's or reader's card)
All HKU Part-time staff, HKU staff / students who requested the extension of access to library services and facilities, alumni, SPACE Part-time tutors & students, external users and Circle of Friends Enquiries Counter, Main Library
JULAC card HKU Staff & students

Online JULAC Card Application Form;
Enquiries Counter, Main Library

Spouse or Dependent card HKU Staff who have already registered their spouses or dependents' information with the Human Resource Section. The dependent child must be above 16 and below 25 years of age. For a dependent child who is between 19 and 25 years of age, a document to show full-time study is also needed.

Online HKU Staff Spouse / Dependent Children Cards Application Form;
Enquiries Counter, Main Library

 

The Enquiries Counter handles the following library card applications:

Please contact the Lending Services Division at 3917-2202 or libcir@hku.hk for more information.

 

 

HKU Part-time staff

All HKU part-time staff will be issued with a facilities access card by the Main Library. The library card will be valid for the duration of your contract. Endorsement letters from Department Heads are not necessary if proper staff registration has been completed by the Human Resource Section of the Registry.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • Letter of Appointment
    • Facilities Access Card (if any)
  • Application fee
    • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

HKU Staff Spouse or Dependent Children

Spouse or dependent of HKU staff may apply for a borrower's card from the University Libraries through e-form.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • Facilities Access Card (if any)
  • Application fee
    • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

HKU Retired Staff

Retired members of HKU staff (with no further appointment at the University of Hong Kong) may apply for a borrower's card from the University Libraries. Card holders are entitled to enjoy the same loan period and loan quota as prior to retirement, the use of library facilities and remote access to HKU e-resources. A deposit of HK$1000 is required for each Borrower's card issued. 

Category Library privilege
Retired TOS I Staff 400 Books + 6 AV items Remote access to HKU e-resources
Retired TOS II / III Staff 24 Books + 6 AV items Remote access to HKU e-resources
Retired Technician Staff 60 Books + 6 AV items Remote access to HKU e-resources
Note:
(i) A confirmation of retired status will be made with Human Resource Section
(ii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/

 

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • A pay-in-receipt as proof of deposit (Please get payment instruction for library deposit from Enquiries Counter)
    • Facilities Access Card (if any)
  • Application fee
    • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

HKU Retired Staff Spouse

Spouse of a valid retired staff may apply for a borrower's card from the University Libraries. To apply, please come to Enquiries Counter on the second floor of the Main Library. A deposit of HK$1000 is required for each Borrower's card issued.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • A pay-in-receipt as proof of deposit (Please get payment instruction for library deposit from Enquiries Counter)
    • Facilities Access Card (if any)
  • Application fee
    • HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

 

HKU Graduates

HKU Graduates may either apply for (i) Circle of Friends (Platinum), (ii) Borrower or (iii) Reader with different library privileges as shown below: 

Category Application fee Library privilege
Circle of Friends (Platinum) $550 (Annual fee)
48 Books +
6 AV items
Remote access to selected e-resources (Alumni e-Library)
Borrower Deposit HK$1000 (Refundable) + $50 12 Books +
6 AV items
On-site access to e-resources
BEA HKU Graduate Credit Card + $50

Reader

$100

On-site reading On-site access to e-resources
Note:
(i) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/

 

  • Circle of Friends Platinum Card

Card holders can enjoy remote access to selected e-resources available at Electronic Resources Alumni e-Library with borrowing privileges. Application can be made at the Enquiries Counter on the 2/F of the Main Library (New Wing) or simply fill in the Circle of Friends application e-form and follow the instructions stipulated. For more membership information, please refer to Circle of Friends or call 2859-8903.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • A proof of graduation (e.g. certificate of graduation, transcript, testimonial)
    • A cheque or credit card for payment
  • Application fee
    • HK$550 for annual fee
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

  • Graduate Borrower's Card

Card Holders will be entitled to borrowing privileges of up to 12 books and 6 audio-visual items at any time. Application for the Graduate Borrower's Card can be made at Enquiries Counter on the 2/F of the Main Library (New Wing) with a refundable deposit of $1,000. This deposit can be waived if you hold a HKU Graduate Credit Card issued by Bank of East Asia, and your Borrower's Card will be valid as long as the Credit Card remains so. For more information, please send email to libcir@hku.hk or call 3917-2202.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • A proof of graduation (e.g. certificate of graduation, transcript, testimonial)
    • A pay-in-receipt as proof of deposit / HKU Graduate Credit Card issued by BEA (Please get payment instruction for library deposit from Enquiries Counter)
  • Application fee
    • HK$50 for the University-levied smart card fee
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

  • Graduate Reader's card

To get on-site access to library resources, graduates have to pay HK$50 for the University-levied smart card fee and a processing fee of HK$50. Applications should be directed to the Enquiries Counter on the 2/F of the Main Library (New Wing). For more information, please send email to libcir@hku.hk or call 3917-2202.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • A proof of graduation (e.g. certificate of graduation, transcript, testimonial)
  • Application fee
    • HK$100 for the University-levied smart card fee & processing fee
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

Temporary extension of access to library services and facilities for HKU Staff / Students

After implementation of the new integrated library system, the online requests and remote access of all HKU staff or students to our e-resources will be authenticated via the HKU Portal.  Patrons with expired/invalid staff or student accounts do not have valid HKU Portal accounts. These patrons are invited to consider one of the following options should they require extension of access to library services and facilities: 

Category Application fee Library privilege
Borrower $100 Library fee + $50
24 Books +
6 AV items
Remote access to HKU e-resources

Reader

For extension period > 3 months
$50 On-site reading On-site access to e-resources

Temporary visitor pass

For extension period < 3 months
Free of charge On-site reading On-site access to e-resources
Note:
(i) One-off charge for each extension
(ii) Extension period will be based on the date indicated on the letter from your Faculty or Academic Unit
(iii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/

 

  • Please bring along the following documents for application in person:
    • A referral letter issued by your Faculty/Academic Unit with justification for extension
      Student: Study extension (e.g. thesis revision/oral defense)
      Staff: Pending appointment
    • HKID card or Passport
    • Your existing staff card or student card
  • Application fee
    • HK$150 for Borrower ($100 Library fee + $50 University-levied smart card fee)
    • HK$50 for Reader
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

 

Visiting scholars and other external borrowers (referral from HKU departments / academic units)

Users with genuine academic research needs and endorsement from HKU faculties or departments may apply for a borrower’s or reader’s card for entering the libraries.

 

  • Visiting scholars (including holders of honorary appointments without staffing record)

External borrower’s or reader’s card is issued to visiting scholars or fellows who do not receive an employee ID (known as staff number) and are visiting from other academic institutions for the purpose of short-term instruction and research.

The Libraries offer free access without borrowing privileges for a visit of a maximum of three months. To grant a longer period of access, you are invited to consider the following service categories:

Category Application fee Library privilege
Borrower Refundable Deposit HK$1000 + $50 12 Books + 6 AV items Remote access to HKU e-resources
Reader $50 On-site reading On-site access to e-resources
Note:
(i) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/

 

Sponsoring or requesting HKU departments / academic units should provide a letter presenting the necessary information to obtain access. The letter must be written on departmental letterhead, contain an introduction for the visitor(s) and indicate the duration of access.

  • Please bring along the following documents for application in person:
    • A referral letter issued by HKU departments or academic units
    • HKID card or Passport
    • A passport size photograph
    • A pay-in-receipt as proof of deposit (Please get payment instruction for library deposit from Enquiries Counter)
    • Facilities Access Card (if any)
  • Application fee
    • HK$50 for the University-levied smart card fee
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

 

  • Occasional and Visiting students

Students from abroad who are not regarded as formal students of the University of Hong Kong or take courses organized by HKU faculties or departments on a credit basis are classified as occasional students. Meanwhile, students from abroad who carry out internship or join summer programmes in HKU are classified as visiting students.

Occasional and visiting students are eligible to apply for temporary Borrower’s or reader’s cards with monthly standard fees. The Libraries offer free access without borrowing privileges for a visit of a maximum of three months. To grant a longer period of access, you are invited to consider the following service categories:

Category Application fee Library privilege

Occasional student

Student from other universities enrolled in short-term programmes (or electives courses/credits) organized by HKU faculties/departments

Borrower (For a period up to 12 months)

$136 x no. of months + $50 24 Books +
6 AV items
Remote access to HKU e-resources

Reader (For a period of 4 to 12 months)

$100 x no. of months + $50  On-site reading On-site access to e-resources

Visiting students

Student from other universities on internship/placement/ summer programmes in HKU departments/academic units

Borrower (For a period up to 12 months)

$184 x no. of months + $50  24 Books +
6 AV items
Remote access to HKU e-resources

Reader (For a period of 4 to 12 months)

$138 x no. of months + $50  On-site reading On-site access to e-resources
Note:
(i) The monthly fee will be charging the whole period of access.
(ii) Some of the licensed e-resources are restricted to current HKU staff, students and/or SPACE users. View details of e-resources access at http://sunzi.lib.hku.hk/ER/

 

Requesting HKU departments or academic units should provide a letter in presenting the necessary information to obtain the access. The letter must be written on departmental letterhead, contain with introduction for student(s) and indicate the duration of access.

Apply by sending the supporting documents to the Lending Services Librarian at libcir@hku.hk in advance. In general, the fee is paid by internal transfer to library account. A library charges letter will be prepared for the responsible staff once the library card(s) are picked up by the faculties or departments.  

  •  Supporting documents for application:
    • A referral letter issued by HKU departments or academic units
    • HKID card or Passport
    • A passport size photograph
  • Application fee
    • Monthly fee paid by HKU internal transfer (Please refer to the above table for details)
    • HK$50 for the University-levied smart card fee paid by HKU internal transfer
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

 

SPACE Part-time tutors

SPACE part-time tutors will be issued a borrower's card on recommendation by the Human Resources Department of SPACE. The library card will be valid for the duration of your contract.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph
    • A notification letter for library access
    • Facilities Access Card (if any)
  • Application fee
    • ​HK$50 for the University-levied smart card fee (waived if you already possess a facilities access card)
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

 

SPACE students

Students of designated courses should receive the notification letters on library card application from SPACE. Please approach the Enquiries Counter to apply for a library card before the stated deadline. Type of access and card validity will vary depending on programs or courses.

  • Please bring along the following documents for application in person:
    • HKID card or Passport
    • A passport size photograph 
    • A notification letter on library card application
    • Facilities Access Card (if any)
  • Application fee
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

 

Circle of Friends

Members of the community are welcome to join the University of Hong Kong Circle of Friends which is a group of friends and book lovers who support the Libraries. To be part of the HKUL community, you may either apply for a (i) Platinum card (HKU/SPACE Graduate only), (ii) Gold card (Borrower) or (iii) Silver card (Reader) to enjoy the privilege of reading e-resources (Alumni e-library) or borrowing from our libraries and other benefits like electronic newsletter of the Libraries, invitation to talks, exhibitions and special events. Application can be made via online or at Enquiries Counter on the 2/F of the Main Library (New Wing). For more membership information, please refer to Circle of Friends or call 2859-8903. 

  • Please bring along the following documents for application in person:
    • HKID card or Passport for individual user
    • A passport size photograph for individual user
    • A cheque or credit card for payment
    • Facilities Access Card (if any)
  • Application fee
    • Membership categories in Circle of Friends:
      • HKU Graduate (Platinum) - $550
      • SPACE Graduate (Gold/Platinum) - $1,650 / $2,200
      • Centennial College Graduate (Gold) - $1,650
      • External Individual (Silver/Gold) - $1,650 / $3,300
      • Non-profit institution (Silver/Gold) - $1,650 / $3,300
      • Corporation (Gold) - $6,600
    • Cost of replacement: A fee of $150 will be levied for the replacement of lost card.

 

 

JULAC (Joint University Libraries Advisory Committee) card

The JULAC card allows access to all UGC-funded libraries' resource and borrowing privileges for HKU Teaching, Research staff (including Research Assistants and Demonstrators), Professional & Senior Administrative staff and HKU postgraduate students. HKU undergraduate students are eligible to apply for reader's access.  

 

 

Scholars and full-time degree students of overseas universities

Scholars and full-time students of overseas universities with a bona fide research need are in general given on-site access to the library without borrowing right for a maximum of 3 months within one academic year. Please note that part-time students of overseas universities as well as external students of distance learning programmes are not eligible for this privilege. The library card can be applied by sending the supporting documents to the Lending Services Librarian at libcir@hku.hk in advance. 

  • Supporting documents for application:
    • A letter from your institution signed by your supervisor specifying what materials are needed from the Libraries
    • HKID card or Passport
    • Staff or student identification

Refund of Library Deposit

Some library cards are issued with payment of a library deposit, which will be refunded to the library cardholder when he or she returns the library card to us. Please apply in person at the Enquiries Counter with the library card. The library deposit will only be refunded when all fines are cleared and all library materials returned.

Reader's cards to access contain non-UGC-funded libraries

Reader cards for accessing and reading in the libraries of the Hong Kong Academy for Performing Arts, Vocational Training Council and the University of Macau are available upon requests. Please enquire at the Enquiries Counter for details.