Booking Policy

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Booking Policy

General Rules

  1. The library has the final decision in the allocation of facilities should there be any disputes.
  2. Timeslots are reserved on a first-come, first-served basis except single study rooms and research carrels for higher degree students.
  3. Patrons must sign in on-site to activate the reserved session or facility.
  4. Patrons, upon signing in a booking, have priority to use the reserved facility.

Research carrels and single study rooms

  1. Research carrels for HKU higher degree students enrolled in Master or Doctoral programmes
    1. Research carrels with lockers in the Study Zone of ground floor and Level 3 are available for higher degree students of the University of Hong Kong for study and research inside the Main Library. 
    2. Booking period is for half a month.
    3. Application for the 1st half of each month is accepted between 16th and 25th of the preceding month, while application for the 2nd half of each month is between 1st and 11th of the same month.  A draw will take place to allocate these spaces. Successful applicants will be informed by email. Online confirmation is required before 15th (for 2nd half month booking) and 29th (for 1st half month booking). The research carrel must be activated onsite within the first 3 days of the booking period. Otherwise, the facility will be considered as unclaimed and will be allocated to students on the waiting list in sequential order.  For more details, please refer to the table below:

      Process

      1st semimonth (1st to 15th)

      2nd semimonth (16th to end of month)

      Online booking 

      16th to 25th

      1st to 11th

      Notification on ballot result

      26th

      12th

      Online confirmation   

      26th to 29th

      12th to 15th

      Check-in period

      3 working days

      3 working days

    4. Each carrel is equipped with a locker accessible using the student card of the assigned user.  Students should remove all items from the locker by the end of the reservation period. The library is not responsible for the safe keeping of belongings in the locker.
  2. Single study rooms for current HKU/SPACE students and staff
    1. Study rooms on 4/F are available for current HKU/SPACE students and staff.
    2. 3 sessions are available for booking.
    3. Eligible users can reserve these rooms online 1 session in advance.
    4. Unclaimed rooms will be released for reservation 60 minutes after a session has started.

Computers

  1. Each patron is eligible to book a maximum of 4 sessions per day. Each session is 30 minutes.
  2. Computers can be booked one day in advance.
  3. Patrons MUST NOT leave their personal belongings unattended. Library staff has the right to remove such belongings without prior notice.

Discussion Rooms and AV Group Viewing Rooms (Main Library 1/F)

  1. Each patron is eligible to book a maximum of 4 sessions per day. Each session is 30 minutes.
  2. Booking of each room should be for a minimum of two patrons.
  3. The rooms can be booked one day in advance.
  4. Booking is available for current HKU/SPACE students and staff only.
  5. Patrons should check in on-site within the first 15 minutes of the first session. This will activate all consecutive sessions under that booking. Sessions not activated within the first 15 minutes will be released for reservation by other patrons.
  6. Patrons MUST NOT leave their personal belongings unattended. Library staff has the right to remove such belongings without prior notice.

Study tables

  1. Each session ranges from 4 to 5 hours.
  2. Study tables can be booked one session in advance.
  3. Each patron can reserve one session. The following session can be booked upon successful sign-in of the current session.
  4. Reservation for the study tables is open to current staff, students and HKU alumni.
  5. Study tables in the deep quiet room in the Main Library are strictly for reading and study only. Use of computers or audiovisual equipment is not allowed.
  6. Sessions not activated within the first 60 minutes will be released for reservation by other patrons.

Unless otherwise stated, sessions available for booking are as follows:

 

Monday to Friday

Saturday

Sunday/ Public holidays

1st session

8:30 am – 1:00 pm

8:30 am – 1:00 pm

10:00 am – 1:00 pm

2nd session

1:00 pm – 6:00 pm

1:00 pm – 6:30 pm

3rd session

6:00 pm – 10:30 pm*

N/A

* The 3rd session ends at 9:30 pm from June to August each year.

Any enquiries regarding facilities booking should be directed to the Information Counter at 3917-2203 or libis@hku.hk. For details in Branch Libraries, please enquire with the respective branches.