Booking Policy

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Booking Policy

General Rules

  1. The library has the final decision in the allocation of facilities should there be any disputes.
  2. Timeslots are reserved on a first-come, first-served basis except single study rooms and research carrels for higher degree students.
  3. Patrons must sign in on-site to activate the reserved session or facility (except Concept and Creation Rooms, AI Facilities and VR Facilities).
  4. Patrons, upon signing in a booking, have priority to use the reserved facility.
  5. Patrons MUST NOT leave their personal belongings unattended. Library staff has the right to remove such belongings without prior notice.

Browse by facility type:

 

 

AI Facilities

  1. Each session is 3 hours.
  2. AI facility can be booked one day in advance.
  3. Booking is available for current HKU staff and students only.
  4. Patron should approach 2/F Lending Services Counter to claim the reserved facility.

Sessions available for booking are as follows:

 

Monday to Friday

Saturday, Sunday and Public holidays

1st session

9:00 am – 12:00 noon

N/A

2nd session

2:00 pm – 5:00 pm

N/A

 

 

Computers

  1. Each patron is eligible to book a maximum of 4 sessions per day. Each session is 30 minutes.
  2. Computers can be booked one day in advance.

 

Concept and Creation Rooms

  1. Each session ranges from 4 to 5 hours.
  2. CC Rooms can be booked one session in advance.
  3. Booking is available for current HKU staff and students only.
  4. Patrons do not need to sign in on-site to activate the reserved CC Rooms.
  5. Unoccupied CC Rooms can be used by other patrons.

Sessions available for booking are as follows:

 

Monday to Friday

Saturday

Sunday and Public holidays

1st session

8:30 am – 1:00 pm

8:30 am – 1:00 pm

10:00 am – 1:00 pm

2nd session

1:00 pm – 6:00 pm

1:00 pm – 6:30 pm

3rd session

6:00 pm – 10:30 pm*

N/A

* The 3rd session ends at 9:30 pm from June to August each year.

 

Discussion Rooms and AV Group Viewing Rooms

  1. Each patron is eligible to book a maximum of 4 sessions per day. Each session is 30 minutes.
  2. Booking of each room should be for a minimum of two patrons.
  3. The rooms can be booked one day in advance.
  4. Booking is available for current HKU/SPACE students and staff only.
  5. Patrons should check in on-site within the first 15 minutes of the first session. This will activate all consecutive sessions under that booking. Sessions not activated within the first 15 minutes will be released for reservation by other patrons.

 

Research Carrels

  1. Booking period is for half a month.
  2. Booking is available for HKU higher degree students enrolled in Master or Doctoral programmes.
  3. Application for the 1st half of each month is accepted between 16th and 25th of the preceding month, while application for the 2nd half of each month is between 1st and 11th of the same month.  A draw will take place to allocate these spaces. Successful applicants will be informed by email. Online confirmation is required before 15th (for 2nd half month booking) and 29th (for 1st half month booking). The research carrel must be activated onsite within the first 3 days of the booking period. Otherwise, the facility will be considered as unclaimed and will be allocated to students on the waiting list in sequential order.  For more details, please refer to the table below:

    Process

    1st semi‐month (1st to 15th)

    2nd semi‐month (16th to end of month)

    Online booking 

    16th to 25th

    1st to 11th

    Notification on ballot result

    26th

    12th

    Online confirmation

    26th to 29th

    12th to 15th

    Check-in period

    3 working days

    3 working days

  4. Each carrel is equipped with a locker accessible using the student card of the assigned user.  Students should remove all items from the locker by the end of the reservation period. The library is not responsible for the safe keeping of belongings in the locker.

 

Single Study Rooms

  1. 3 sessions are available for booking.
  2. The rooms can be booked one session in advance.
  3. Booking is available for current HKU/SPACE students and staff only.
  4. Unclaimed rooms will be released for reservation 60 minutes after a session has started.

Sessions available for booking are as follows:

 

Monday to Friday

Saturday

Sunday and Public holidays

1st session

8:30 am – 1:00 pm

8:30 am – 1:00 pm

10:00 am – 1:00 pm

2nd session

1:00 pm – 6:00 pm

1:00 pm – 6:30 pm

3rd session

6:00 pm – 10:30 pm*

N/A

* The 3rd session ends at 9:30 pm from June to August each year.

 

Studios & Computers (Library Innovation Centre)

  1. Each patron is eligible to book a maximum up to 3 hours per day. Each session is 1 hour.
  2. Reservation can be booked one day in advance.
  3. Booking is available for current HKU students and staff only.

 

Study Tables

  1. Each session ranges from 4 to 5 hours.
  2. Study tables can be booked one session in advance.
  3. Each patron can reserve one session. The following session can be booked upon successful sign-in of the current session.
  4. Booking is available for current HKU/SPACE staff, students and HKU alumni.
  5. Study tables in the deep quiet room in the Main Library are strictly for reading and study only. Use of computers or audio-visual equipment is not allowed.
  6. Sessions not activated within the first 60 minutes will be released for reservation by other patrons.

Sessions available for booking are as follows:

 

Monday to Friday

Saturday

Sunday and Public holidays

1st session

8:30 am – 1:00 pm

8:30 am – 1:00 pm

10:00 am – 1:00 pm

2nd session

1:00 pm – 6:00 pm

1:00 pm – 6:30 pm

3rd session

6:00 pm – 10:30 pm*

N/A

* The 3rd session ends at 9:30 pm from June to August each year.

 

VR Facility

  1. Each session is 4 hours.
  2. VR facility can be booked one day in advance.
  3. Each patron can reserve one session per day.
  4. Booking is available for current HKU staff and students only.
  5. Patron should approach 2/F Lending Services Counter to claim the reserved facility and borrow the VR equipment.
  6. The VR playing is only confined within the space defined virtually and physically. To ensure safety, users should not play outside the VR playing space.
  7. As for the first-time user of VR services, please play slowly and adapt to the virtual environment.
  8. During the VR playing, if you feel sick/tired/strain on eye/headache etc., stop and take some rest immediately.
  9. It is recommended for all users to take rest after 15 minutes of continuous playing.
  10. For lengthy development of VR project, it is recommended to view the virtual objects on the monitor/TV before trying the head mount display.
  11. The computing facilities of the VR are quite powerful, however, the Library has no guarantee on any computing requirement from the users.
  12. Users are responsible for the backup of their VR projects/datasets and the Library will not be responsible for any data loss during the use of the facilities.

Sessions available for booking are as follows:

 

Monday to Friday

Saturday

Sunday and Public holidays

1st session

9:00 am – 1:00 pm

N/A

N/A

2nd session

2:00 pm – 6:00 pm

2:00 pm – 6:00 pm

N/A

 

Any enquiries regarding facilities booking should be directed to the Information Counter at 3917-2203 or libis@hku.hk. For details in Branch Libraries, please enquire with the respective branches.