Interlibrary Loans Services


Storage Collection Document Delivery

All registered HKUL borrowers can send online request for materials stored in Storage. Requested articles will be delivered electronically and books can be picked up in any specified branch. Bound journals can only be borrowed by Academic staff, research staff, honorary staff, SPACE academic staff, technicians and postgraduates.

Interlibrary Loan

The Lending Services Division procures resources which are not available in the University Libraries from local and overseas sources.


Eligible Users

All eligible users will be given an assigned quota per academic year.  If the number of requested items exceeds this quota, a cost recovery basis charge will be applied.  Additional quotas are available upon request to the Librarian.  The following table gives details:

Users Quota *
Terms of Service I / Band G or above staff 40
Research Staff, Research Assistants and Demonstrators 40
Postgraduates of the University of Hong Kong 40
Final year degree students + 25
All HKU undergraduates except the final year students (CRL collections only) 25
SPACE Academics 40
SPACE higher degree students (local resources only) 40

* Resources obtained from CRL collections will be deducted from the ILL quota.
+ Final year degree students need supervisor's endorsement if the number of requested items exceeds quota.


Types of materials can be requested via ILL:

  • Loans of books and scores
  • Photocopies of journal articles
  • Photocopies of book chapters
  • Theses which can be circulated in the library

Expected time for the items to arrive the library:

  • Loans and photocopies from local institutes: 1 week
  • Loans and photocopies from overseas institutes: 2 - 3 week

Click here to submit interlibrary loan request.

** Ninety percent of the resources arrive the library within the time-frame mentioned above.  The rest of them depend on the availability of the resources and the workload of the lenders.

Interbranch Returns

This interbranch return service excludes short loans of 14 days or less, i.e. journals, audio-visual materials, pamphlets and reserves and thread-bound materials. All materials except those mentioned earlier may be returned to any HKU Libraries circulation counters or book drops.

Off Campus Article Delivery

Terms of Service I / Band G or above (TOSI) staff from the main campus can send online requests via Interlibrary Loan Request Form to obtain photocopies of journal articles held in medical and dental and vice versa for medical and dental TOSI staff for journals held in the main library. Each photocopy request will cost HKD0.3 per page.


Eligible Users

Terms of Service I / Band G or above staff (excluding Research Assistants and Demonstrators).

Overseas Book Loan Initiative

The Libraries will purchase requested books not available for loan in Hong Kong.  If the purchase cannot be fulfilled within five working days, the item will be obtained overseas through interlibrary loans.  Cost arising from such requests will be borne by the Libraries.

JULAC Libraries Access


1. JULAC Cards

Privileges & Obligations

Use the resources in libraries of other UGC-funded institutions in Hong Kong.

  • Borrow books from other UGC-funded libraries on obtaining barcode label at circulation counter of the visited libraries.
  • Return items to the lending UGC-funded libraries via the Lending Services Department during library opening hours. To allow time for despatch, the Libraries will only accept items two or more working days before their due date. Overdue items will not be accepted.
  • Users are bound by library regulations of the visited libraries and will be required to pay fines for overdue books at the rate set by those libraries.

Eligible Users

  • Academic Staff 
  • Research staff (including Research Assistants and Demonstrators) and Professional & Senior Administrative Staff
  • HKU postgraduates of higher degree / diploma / certificate programmes in the University of Hong Kong

2. Reader’s cards for bachelor degree students

All UGC-funded undergraduate students may apply for Reader's Cards to access other UGC-funded libraries. Each reader’s card is valid till 31 July of each current academic year. A charge of HKD50 will apply for each host library per year. Students need to reapply each year.



All application can be made online.