Guidelines for departments who wish to produce their own course packs:

 

1. Collect the materials you wish to include in the course pack. Remember to observe The licence agreement: key guidelines. Materials excluded from the licence agreement should not be included unless you have cleared the copyright with the respective copyright owners direct.
2. Fill out the Course Pack Request Form. (hardcopy required)
3. Fill out the Bibliographical Information Form. (softcopy and hardcopy required)
4. Send or email the two completed forms to Media Services, 2/F., Main Library as soon as possible.
5. Media Services will then ask HKRRLS for the licensing fee and cost(s) required. If your department accepts it, HKUL will then obtain a “Reference Number” for the course pack from HKRRLS on your behalf and inform you of the reference number.
6. On the first page of the course pack, please put a notice setting out the date of making copies, the names of the authors, the names of the publishers, the titles of the licensed materials and the publication year, together with the following words:
   

   This material (insert the Reference Number) has been copied in accordance with the terms of the licence issued by The Hong Kong Reprographic Rights Licensing Society Limited. You are not permitted to make any further copy of this material, or to make it available to others. No re-sale is permitted.

7. Remit the licensing fees as advised by HKRRLS via Media Services according to the timetable below.
   

   * For the period from	Deadline for submission
   October to December	By the 10th of the following January
   January to March	By the 10th of the following April
   April to June	By the 10th of the following July
   July to September	By the 10th of the following October

   * The licence requires us to report and submit licensing fees to HKRRLS on a quarterly basis as set.

8. Invoice will be issued to your department by HKUL.
9. For further details, please contact Media Services at 3917-7007 or email to libmedia@hku.hk.