By completing the application helps the HKU Libraries’ Public Relations and Development (PR&D) team with information about the event, schedule, purpose and other arrangements needed. We kindly ask that the completed application be submitted to PR&D 8 weeks before the event for review, availability, and approval process. 1. Particulars of Applicants Organizing HKU Faculty or Department Hosting Contact Contact Person Contact Email Contact Office Telephone Contact Mobile 2. Particulars of the Event Purpose/ Title of the Event Details of the Purpose/Event Date of Event (include day of the week) Suggested Location (See Location Information) Time of Event Time for Setup before Event Time Location can be returned to patrons (remove all equipment and cleanup) Audience (Current staff, Students, other*?) Number of Attendees Number of Speakers (if non-HKU ID holder please provide name list*) Seating Setup (See Table Setups) AV Requirements Wheelchair access Yes No Lectern Yes No PC Laptop from Libraries Yes No Speaker's Laptop Type PC Mac * Registration Tables Yes No Refreshments Yes No Provide an event article for the Library’s FOCUS newsletter Yes No Additional Requirements * Please provide a list of attendees that are not current HKU staff or students five (5) days before the event. Attendees will need to register at the Enquiries Desk, 2/F Main Library Entrance * If using an Apple device, speaker/ organizer will need to bring an adaptor that supports an HDMI output Note: Arrange ordering of furniture by your team and return furniture to existing style after the event Keep noise levels as low as possible Arrange cleaning staff once the event is closed Any damage to the venue will assessed and reimbursement for repairs may be necessary Information gathered in this form/agreement is in accordance with the Libraries’ Personal Information Collection Statement at http://lib.hku.hk/general/personal.html.