Library Venue Booking Application

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Library Venue Booking Application

Conditions Governing Library Venue Bookings at The University of Hong Kong Libraries

  1. Application should be made by completing the Library Venue Booking Application. The application form should reach Public Relations and Development Office at 5/F Main Library, The University of Hong Kong, Pokfulam Road, Hong Kong, no less than 8 weeks in advance of the requested venue request date
  2. The applicant shall adhere to the HKUL Policies
  3. Disturbance or noise should be kept to an absolute minimum
  4. Approval of the application will be at the discretion of the Librarian (or his nominee)
  5. The applicant shall restrict the use of the facility for the purpose stated in the application form during the permitted period of use and take all necessary precautions to ensure that such event will not cause any danger of personal injury or damage to any property, Library users or Library staff
  6. The applicant shall follow the directions and instructions of Library staff
  7. The applicant shall not, without the prior approval, erect any fixtures or fittings or make any alterations to any fittings in the Library
  8. The applicant shall upon leaving the Library, or upon the expiry of the permitted period of use, as the case may be:
    1. Remove at its own cost all of its equipment, fittings and fixture from the Library; and
    2. Deliver up the facility in a clean, hygienic and tidy condition to the satisfaction of Library staff
  9. If the applicant fails to observe any of the conditions set out herewith, the Library shall be entitled to withdraw the Library Venue Booking Application without giving any prior notice and without incurring any liability to pay the applicant any direct or indirect damages
  10. The applicant shall fully indemnify HKUL against any and all losses, claims, damages, costs, charges, expenses, liabilities, demands, proceedings and actions which HKUL may sustain or incur or which may be established against it by any person and which in any case arise out of:
    1. The applicant’s negligence, recklessness or wilful misconduct;
    2. The applicant’s breach of any conditions set out herein; or
    3. Any of the applicant’s unauthorised act or omission
  11. The applicant cannot video or photograph a Library user or their work or Library staff or their work directly without prior consent from the Library user or Library staff
  12. The applicant should duly acknowledge the assistance of the HKUL in the programme.  The programme will be collected as an item in our Hong Kong Collection. Failure to comply with this section may result in future entries being declined